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Fleet Services Supervisor

Please see Special Instructions for more details.

Please attach copies of your education/membership(s) as "other documents".

Please ensure that you have a resume and Driver's Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver's Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Position Details

Posting Information

Posting Number CK53318P
Position Title Fleet Services Supervisor
No. of Staff Required 1
Position Type FT
If Term position, enter length of Term in months N/A
Position Groups Management and Exempt
Division Infrastructure (DV220)
Department Infrastructure Operations (DP168)
Branch Fleet Services (BR191)
Organizational Information

Purpose of your Position - Non Union
The Fleet Services Supervisor manages the Corporate Vehicle and Equipment Fleet including procurement and maintenance and repair. The supervisor ensures that the most appropriate vehicles and equipment are acquired and maintained in keeping with diverse operational needs, performance requirements, best value, corporate vision and within city financial resources. They also manage the third party parts and service procurement and third party car share program.
Classification Summary - Union
Duties - Union
Results and Activities - Non union
Manage an efficient, effective and sustainable corporate fleet system:
  • Procure and maintain vehicle and equipment that meets operational and corporate needs.
  • Continually review business and consult managers on creative solutions to improve their business.
  • Deliver best practices business solutions and excellent customer service to meet performance targets.
  • Manage AVL program and daily operations of the third-party parts and service program.


Sustainability:
  • Investigate alternate technologies to ensure fuel and greenhouse gas (GHG) reductions targets are achieved.
  • Continually monitor the fleet utilization to ensure that the right equipment is used for the job intended.
  • Investigate and implement programs including educational that results in fuel use and GHG reductions.
  • Review and manage changes to the fleet preventive maintenance program to obtain maximum cost efficiency and equipment availability.

Budget:
  • Review of all fleet equipment to determine that capital reserve is sufficient for fleet replacement.
  • Provide advice to managers and supervisors on innovative solutions to provide best value.
  • Strategically plan equipment renewal to minimize cost, environmental impact and equipment down time.
  • Develop maintenance management systems that protect a $27 million asset.
  • Annual review of capital and operational budgets to ensure budget sustainability for annual operations. Operating budget: $3,750,000 Capital budget: $3,747,000 Shared x Final spending authority – Manager, Infrastructure Operations

Annual Equipment Procurement:
  • Participate in the investigation and writing of fleet specification for tendering process.
  • Meet with all user groups to ensure proper equipment is purchased meeting corporate objectives.
  • Liaison with equipment manufactures ensuring clear understanding of equipment being sought.
  • Review of all tender packages and recommend purchases to Senior Management and Purchasing.

Manage human resources:
  • 12 direct reports, develop a strong team culture and operate mechanics shop in a business-like manner.
  • Develop, inspire, hire, assess, discipline and reward employees.
  • Conduct annual employee performance reviews.
  • Oversee third party parts contract.
Credentials - Union
Knowledge - Non Union
Mechanic Interprovincial Red Seal certification plus, Business Diploma or Certified Fleet Management accreditation and 7 years’ fleet management environment experience. Strong knowledge of the NFPA National Fire Protection Association 1071 Standards for Emergency Vehicle Technician Professional Qualifications. Strong understanding of the Corporate Automated Vehicle Locator (AVL) Management System. Technical knowledge, business management, city policies, departmental budgeting, planning, customer service, vendor negotiations, health and safety regulations and governmental regulations. (e.g. vehicle and equipment repair trades certification; air brake certification, asset management, and several years of extensive knowledge in equipment operations to ensure productivity.
Skills & Abilities - Non Union
Practical analytical thought process, a mechanical aptitude, organizational skills, ability to make decisions.
Competencies
Posting Text

Physical Demands
Special Instructions to Applicant
Please attach copies of your education/membership(s) as “other documents”.

Please ensure that you have a resume and Driver’s Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s License, or are waiting to receive a Driver’s Abstract, you are still eligible to apply. Please upload a word document stating, “Driver’s Abstract is on order” or “Do not possess a Driver’s License”.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.
Additional Hiring Information
We offer progressive employment practices and a great work environment. This is an exempt position that offers a competitive salary and benefits package.
Pay Rate $91,500 to $106,700 annual
Posting Date 06/19/2024
Closing Date 07/10/2024
Days of Work Monday to Friday
Standard Hours per Day 8
Hours of Work
7-3:30pm
Work Location PUBLIC WORKS OFFICE/ YARD
Specify Work Location

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Driver's Abstract
Optional Documents
  1. References
  2. Other Document 1
  3. Other Document 2
  4. Other Document 3
  5. Other Document 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years experience with fleet management?
    • None
    • 1-2 years
    • 2- 4 Years
    • over 4 years
  2. * How many years of experience do you have scheduling and supervising crews, equipment and contractors?
    • None
    • Less than 1 year
    • 1 to 2 years
    • 2 to 4 years
    • More than 4 years
  3. * How many years of experience do you have with people management?
    • None
    • Less than 1 year
    • 1 to 3 years
    • More than 3 years
  4. * How many years of mechanic experience do you have in the heavy duty equipment trades?
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
  5. * Do you hold a Heavy Duty Mechanic, Automotive Mechanic or Commercial Vehicle Mechanic Trade Ticket?
    • Yes
    • No
    • In progress
  6. * Do you have a current Commercial Vehicle Inspectors Certificate with air endorsement?
    • Yes
    • No
    • In progress
  7. * Which BC Driver's Licence class do you currently hold?
    • None
    • Class 7 (N)
    • Class 5
    • Class 5 (with Air Brake endorsement)
    • Class 3 (with Air Brake endorsement)
    • Class 1 (with Air Brake endorsement)
    • I have a Driver's Licence from out of province
    • Other