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Property Management Manager

Position Details

Posting Information

Posting Number CK53206P
Position Title Property Management Manager
No. of Staff Required 1
Position Type FT
If Term position, enter length of Term in months n/a
Position Groups Management and Exempt
Division Partnerships & Investments (DV276)
Department Real Estate (DP155)
Branch Property Management (BR157)
Organizational Information

Purpose of your Position - Non Union
The Property Management Manager provides branch level leadership, direction, and management to a group of staff charged with maximizing the return on city buildings, lands, and real estate other assets through the development of strategic plans, the negotiation and drafting of agreements regarding city real estate assets and the pragmatic and efficient administration of all agreements and documents relating to city real estate resources.
Classification Summary - Union
Duties - Union
Results and Activities - Non union
1. Responsible for identifying and generating the maximum social, economic, and environmental return on city-owned real estate assets:
  • Create and implement strategic plans / business cases for under-utilized real estate assets such as vacant lands, roadways, laneways, docks, marine / foreshore tenures, natural open space, parks, etc.
  • Ensure all leases, rental agreements, licenses, and management and operating agreements, reflect best practices in risk /liability management, financial accountability, environmental impact, building operations, and maintenance & capital reserves.
  • Demonstrate industry-leading best practices in management of real estate assets.
  • (±70 Residential Units, ±40 Commercial Properties, ±50 Non-Profit Uses, ±40 Patio / sidewalk seating licenses, ± 50 Licences of Occupation, ±50 Water lot Licences)

2. Maximize and optimize branch revenue generating capacity:
  • Responsible for all aspects of business unit budgeting and departmental work planning to meet income goals to support taxation base (branch currently generates over $3.2m in revenue).
  • On-going innovation and review of best practices to create cash-flow generating real estate assets that will support future taxation base (this may require debt financing).
  • Develop partnerships for the use of real estate assets that meet the multiple bottom-line objectives of the community.
  • Meet or exceed industry norms for revenue generated by municipal real estate assets.

3. Act as the subject matter expert in matters related to negotiating and administrating all formal agreements relating to municipal real estate assets:
  • Provide technical expertise to other departments in the areas of negotiation and lease administration.
  • Demonstrate leadership as primary participant in negotiating formal agreements related to City real estate assets.
  • Convene and coordinate internal stakeholder groups (Finance, Active Living & Culture, Building Services, Partnerships Office, etc.) to negotiate outcomes for civic real estate assets that are in the best interests of the community.
  • Utilize subject matter expertise to develop and maintain robust and comprehensive legal agreements defining respective rights, obligations, and expectations regarding the use of city facilities.

4. Manage Budget
  • Primary responsibility for developing and maintaining operating budget
  • (Revenue $3.2m; Expenses: $1.5m; Contribution to Reserves: $830k)
  • Indirect Responsibility for administration of Management and Operating Agreements relating to facilities such as Kelowna Museums, Rotary Centre for the Arts, Kelowna Art Gallery, Prospera Place, Capital News Centre, H20, Kelowna Family Y, etc: $3m capital budget
  • Management and procurement of consulting services as required
  • Primary responsibility for capital budget: +/-$100,000

5. Manage human resources:
  • Direct reports: 2 full time / 1 summer student
  • Develop, inspire, hire, assess, discipline and reward employees.
Credentials - Union
Knowledge - Non Union
Post secondary degree in business administration, economics; or real estate diploma or professional designation in a property management related discipline and 5+ years experience.
Skills & Abilities - Non Union
Leadership, diplomacy, strong negotiator, conflict resolution, budget management, legal contract knowledge, communication, innovation, attention to detail, risk analysis and working technical knowledge of relevant regulations/legislation and industry trends.
Competencies
Posting Text

Physical Demands
Special Instructions to Applicant
Additional Hiring Information
Pay Rate $103,000 to $120,000
Posting Date 04/09/2024
Closing Date 04/30/2024
Days of Work Monday to Friday
Standard Hours per Day 7
Hours of Work
8:00 am to 4:00 pm
Work Location CITY HALL
Specify Work Location

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References
  2. Other Document 1
  3. Other Document 2

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of experience do you have related to this position?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • 5 to 8 years
    • More than 8 years
  2. * What is the highest level of education that you have completed related to this position?
    • High school graduation
    • Some related post-secondary courses
    • Post-secondary certificate (1 year full time studies)
    • Diploma (2 years full time studies)
    • Bachelor's degree
    • Master's degree or other higher level post-graduate program
    • Other
  3. * Are you currently a member or eligible for membership in Real Estate or Appraisal Institutes (RIBC, AACI), BOMA or International Right of Way Association (IRWA)?
    • None
    • Member of 1
    • Member of 2 or more
    • Eligible for 1
    • Eligible for 2 or more
  4. * How many years of work experience do you have in real estate?
    • None
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
  5. * How many years of leadership experience do you have at the management level?
    • None
    • Less than 3 years
    • 3 to 5 years
    • More than 5 years