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Accounting Assistant

Please see Special Instructions for more details.

In order to be considered, please attach a copy of your most recent transcript as other document 1, 2, 3, and/or 4 so we can confirm completion of CPA PREP courses (or equivalent).

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on Feb 13, 2024.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

Position Details

Posting Information

Posting Number CK53081P
Position Title Accounting Assistant
No. of Staff Required 3
Position Type FT
If Term position, enter length of Term in months N/A
Position Groups CUPE Civic
Division Financial Services (DV124)
Department Controller (DP268)
Branch Accounting Operations (BR127)
Organizational Information

Purpose of your Position - Non Union
Classification Summary - Union
An Accounting Assistant prepares, processes and reconciles financial accounts, statements and records in support of financial reporting and accounting systems.
Duties - Union
  • Calculates and prepares summaries of various accounts related to departmental operations
  • Ensures accuracy of financial transactions
  • Prepares documentation for posting transactions and checks output for accuracy
  • Applies payments on accounts
  • Analyzes and reconciles accounts and records
  • Acts as a prime point of contact for the public and internal staff on financial enquiries, payments and collections
  • Participates on special project teams
  • Performs system set-up and testing
  • Provides peer training
  • Processes and drafts invoices and work orders
  • Participates in cross-training, organizes meetings and records minutes, and provides reception services
  • Compiles and analyzes statistics, processes and drafts correspondence and reports
Results and Activities - Non union
Credentials - Union
Education and Experience (Accounting Assistant II)

Option 1
  • Minimum of one (1) year of relevant local government accounting experience.
  • Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent

Option 2
  • Minimum of three (3) years of relevant accounting experience
  • Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent

Education and Experience (Accounting Assistant I)

Option 1
  • Minimum of six (6) months relevant accounting experience.
  • Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent

Option 2
  • Minimum of one (1) year of relevant accounting experience.
  • Minimum of three (3) CPA PREP Modules (1 in accounting or Finance) or equivalent

Option 3
  • Two (2) years of recent relevant accounting experience
  • An Accounting Diploma from a recognized Canadian post-secondary institution.
Knowledge - Non Union
Skills & Abilities - Non Union
Competencies
  • Responsibility/Accountability
  • Teamwork
  • Computer Literacy
  • Service Excellence
  • Attention to Detail
Posting Text

Physical Demands
Special Instructions to Applicant
In order to be considered, please attach a copy of your most recent transcript as other document 1, 2, 3, and/or 4 so we can confirm completion of CPA PREP courses (or equivalent).

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on Feb 13, 2024.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.
Additional Hiring Information
Pay Rate Starts at $28.32 per hour with progression up to $34.70 per hour
Posting Date 02/07/2024
Closing Date 02/27/2024
Days of Work Monday to Friday
Standard Hours per Day 7
Hours of Work
8 am to 4 pm
Work Location CITY HALL
Specify Work Location

Documents Needed to Apply

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. References
  3. Other Document 1
  4. Other Document 2
  5. Other Document 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education that you have completed?
    • High school graduation
    • Some post-secondary courses
    • Post-secondary certificate (1 year full time studies)
    • Diploma (2 years full time studies)
    • Bachelor's degree (3 to 4 years full time studies)
    • Master's degree or other higher level post-graduate program
    • Other
  2. * How many CPA PREP courses (or equivalent) have you completed and are still current?
    • Less than 3 CPA PREP courses
    • 3 CPA PREP courses (1 in accounting or finance)
    • 4 CPA PREP courses (2 in accounting or finance)
    • 5 CPA PREP courses (3 in accounting or finance)
    • 6 CPA PREP courses (3 in accounting or finance)
    • 7 to 9 CPA PREP courses (3 in accounting or finance)
    • 10 to 12 CPA PREP courses (6 in accounting or finance)
    • More than 12 CPA PREP courses
    • Completed the CPA PREP program (or equivalent)
    • In the CPA PEP program
    • Have CPA (or equivalent) designation
  3. * How many years of experience do you have related to this position?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • 5 to 8 years
    • More than 8 years
  4. * How many years of experience do you have in financial transactions including: invoicing, accounts payable, accounts receivable and credit card items?
    • None
    • Less than 1 year
    • 1 to 2 years
    • 2 to 4 years
    • More than 4 years
  5. * How many years of experience do you have in a customer service role?
    • None
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • More than 5 years
  6. * What level of proficiency do you have using Excel?
    • No experience
    • Beginner
    • Intermediate
    • Advanced
    • Expert
  7. * What level of proficiency do you have using Unit4 Business World (formerly Agresso)?
    • No experience
    • Beginner
    • Intermediate
    • Advanced
    • Expert